Good Mood HQ

Sales tax to set aside

Change the rate or what is already paid

Tax rate (%)Already paid to the state ($)

Save

Startup costs

Everything bought to get the business and trailer ready. Add one line per invoice or receipt.

Where it went

All startup costs

Add a cost

Date Amount ($) What was it? Type Paid with

Add cost

Regular days

Normal open hours (Wed to Fri 7am to 11am, Sat and Sun 10am to 1pm; change this note if the hours are different). Log one line per day, or import from Square below.

Average sales by weekday

Add a regular day

Date Drinks sold Sales ($) Costs that day ($)

Add day

Import from Square

This page cannot connect to Square live. Instead, export a report and drop it here. In Square Dashboard go to Reports, then Sales, then Items. Set the dates, press Export, choose CSV, and pick the file below. Upload one report for a whole week or month. The page splits it into days, and each date becomes one day with its items sold and gross sales. Importing again updates those dates, so it is safe to repeat.

Square Items CSV

Dates that are also logged under Events are counted as events, not as regular days. Square sales are gross sales before fees (about 3.9%), so profit is a little high until fees are added to costs.

Events

Profit = sales minus what that event cost (ingredients, fees, gas, help). Use the Square report for sales.

Fill an event's sales from a Square report

In Square Dashboard go to Reports, then Sales, then Items. Set the dates to include the event day, press Export, choose CSV, and pick that file below. The page adds up all sales on the event's date. Add the event first (next section) with any sales number, then pick it here.

Which event Square Items CSV

Add an event

Date Event name Sales ($) Event costs ($) Square Items CSV (optional, fills in the sales for this date)

Add event

Update bank balance

Balance ($) As of

Save balance

Spending

Where it went

Month by month

Transactions

Import card transactions (PDF or CSV)

Drop in a Square Checking statement PDF, or a CSV exported from your bank or card. You will see a preview first. Nothing is added until you tap the button, and importing the same file twice will not make duplicates.

Add spending

Date Amount ($) What was it? Store or vendor Category Paid with Receipt saved?YesNo Startup cost?No, everyday spendingYes, one-time startup Notes (optional)

Add spending

Costs added under an event or a regular day also appear here, marked with where they came from.

Supplies

Use the minus and plus buttons, or type the number you have. Set "Reorder at" and an item lands on the shopping list when you are at or below that number.

Shopping list

By group

Add a supply

Item GroupOrder aheadGroceriesProducts Counted in How many now Reorder at Price each ($) Where to buy

Add item

More

The business side: contacts and papers, deadlines, drink costs, and who got paid what.